GOVERNMENT COLLEGE FOR MEN

(AUTONOMOUS)

Reaccredited by NAAC with "B" Grade

RIMS ROAD, BESIDE NEW COLLECTORATE, KADAPA -516004

08562- 255577
08562- 255577
kadapa.jkc@gmail.com

Code of Conduct Handbook

Code of Conduct for Principal

The principal of an Institution should always be honest, fair, objective, supportive, protective and law abiding. Besides, the following traits are expected from the principal:

  1. He has to develop rapport with students and staff
  2. Chalk out a policy and plan to execute the vision and mission of the institution
  3. Promote industry institution interaction and research development activities.
  4. Ensure that the staff and students aware of rules, policies and procedures laid down by the college and enforce them fittingly
  5. Recommend and forward communication to the authorities.
  6. Monitor, manage and educate the administration of institution and take remedial measures / actions based on the stake holders feedback.
  7. Execute any other qualitative and quantitative work for the welfare of the institution
  8. Listen to the students ideas and set a supportive tone.
  9. Be fair in his disciplinary actions for all the members of faculty, non-teaching staff and students
  10. Empower all his staff and students to reach their maximum potential.
  11. Carry himself with highest integrity exhibit outstanding and strong leadership skills.

Code of Conduct for Teachers

Teaching is a noble profession. It shapes the character, caliber and future of an individual. He / She can inspire, hope, ignite them and initial a love of learning among the Students. Besides, The Teachers have to

 

  1. Uphold the honor and dignity of the teaching profession .
  2. Provide an innovative and quality education to stake holders.
  3. Be impartial and non-discriminative against students.
  4. Interact with the students in a friendly manner.
  5. Abides by the rules and regulations of the institution
  6. Abide by the procedures to insure students, safety.
  7. Collaborative with fellow teachers
  8. Foster rapport with parents.
  9. And interact positively with them, and other stake holders in educating the students
  10. Be good counselors and facilitators.
  11. Help guide and encourage students in their learning

Code of Conduct for Non-Teaching Staff

The following traits are expected from the non teaching staff.

 

  1. He / She must be punctual to duty.
  2. Remain on duty during working hours.
  3. Adhere strictly to laws and regulations of the college.
  4. Respect and maintain the hierarchy in the administration
  5. Maintain honesty, integrity, fairness in all activities.
  6. Exercise self-discipline and restrain at all times and deal positively with staff, student and the general public
  7. Must not divulge official secretes, mutilate, expunge, conceal, alter of forge official documents / receipts.
  8. Must not intercept of misappropriate college money.
  9. Must not be absent from duty without approval.
  10. Avoid social networking sites such as Face book, Whaatsaap, etc., during the working hours.

Code of Conduct for Students

  1. Every Student shall wear clean, neat and formal dress suitable to our culture and tradition. Casual wear such as T-shirts, shorts, and jeans must be avoided.
  2. During class hours a student cannot go out of the classroom without the permission of the teacher concerned. The use of mobile phones is strictly prohibited on the college campus. Any violation is viewed seriously.
  3. The college expect students both success to foster a healthy and decent relationship both on campus and off campus. The very spirit of co-education lies in facilitating such a relationship. Any behavior contrary to this spirit is deemed unlawful and punishable.
  4. During leisure hours, Students are advised to use the library.
  5. During the leisure hours women students should go to rest room or library. They should not stay in the classrooms.
  6. When a teacher enters the classrooms, The Students should rise and keep standing until they are asked to sit or until the teacher takes his / her seat.
  7. Late comers are forbidden from entering the classroom.
  8. Students shall move from one classroom to another or get out of the classroom in an orderly manner, without making any noise.
  9. Students should bring prescribed text books to the classes every day. Failing which they will be sent out of the classroom.
  10. Defacing the backboards or walls will be severely dealt with.
  11. Student should handle the furniture and other properties with care. Damage to the furniture will lead to penalty or suspension from college.
  12. Students should refrain from involving themselves in any anti social activities.
  13. Student should wear their identity cards inside the campus
  14. Students should seek permission of the principal to circulate any printed material or pamphlets.
  15. Ragging in any form is a serious offence and it will be dealt with severally.
  16. Damage fee will be collected for any damage caused by the students
  17. Visitors are not allowed to meet the students during the working hours
  18. Students should take care of their belongings. The institution will not be held responsible for any loss.

I. Constitution of Examinations Branch

The autonomous status was conferred on Govt. College for Men, Kadapa with effect from the academic year 2012-13. The Executive Committee of the college, in its first meeting on 14-09-2012, decided to establish Examinations Branch for the conduct of examinations and evaluation of the students of the college.

The Examinations Branch will be constituted in the following manner. A panel of names is proposed for the appointment of the Controller and Asst. Controllers of examinations by the Staff Council of the college and is placed before the Executive Committee.  After the selection is made by the Executive Committee, the Principal appoints the Controller and Asst. Controllers of Examinations. Later, it will be ratified by the Governing Body. The tenure of the staff is for two years.

Present Staff of the Examinations Branch

  1. Dr. N. Subbanarasaiah, M.Com., Ph.D.             Chief Controller
  2. Dr. M. Ravi Kumar M.Sc., Ph.D.                           Controller
  3. Dr. P. Hari Prasad, M.A., Ph.D.                             Assist. Controller
  4. Dr. M. Ramesh, M.A., Ph.D.                                  Assist. Controller
  5. Sri. K. Udaya Kumar                                            Computer Operator
  6. Sri. V. Ramachandraiah                                      Record Assistant
  7. Sri. K. Suryudu                                                      Record Assistant
  8. Sri. M. Siva Krishna Sing                                    Office Subordinate

II.Functions of the Examinations Branch

The Examinations Branch is entrusted with the following functions.
1.    Notifying the schedule and dates of various stages connected with the   examinations. (Examination calendar of the year)
2.    Issue of notification of Examinations Schedule and Fixing the timetable
3.    Question paper setting as per the syllabi, model question papers decided by the Boards of Studies.
4.    Printing of question papers.
5.    Procurement of stationery, Answer Booklet, equipment etc., for the conduct of examinations.
6.    Conduct of 2 mid Semester Examinations in each Semester.
7.    Supply of examination applications to the candidates.
8.    Processing of Examination Applications and printing of Hall Tickets.
9.    Preparation of semester wise nominal rolls.
10.    Preparation of answer scripts (Removing the upper part of the Answer Booklet) for valuation.
11.    Undertaking valuation of Answer Scripts. Scrutiny of Answer Scripts.
12.    Coding and entering the marks
13.    Processing of marks and prepare the list of candidates for moderation
14.    Announcement of results through college website.
15.    Printing and release of Marks Memoranda Semester wise.
16.    Re-totaling and revaluation of answer scripts.
17.    Preparation of Consolidated Grades Memoranda cum Provisional Pass Certificates to submit to the University.
18.    Submission of all data to the University for the Award of Original Degrees by the affiliating University.
19.    Celebration of Graduation Day to award Original Degrees.
20.    Maintenance of Tabulated Marks Register (TR’s) and Degree Registers.
21.    Maintenance of Cash Book and Accounts of the Examinations Branch.

III.      Rules and Regulations
        The Examinations Branch, in all its functions, is guided and regulated by the University Grants Commission rules, resolutions of the Executive Committee and the Academic Council of the college.


A) Semester System
    In its first meeting on 14-09-2012, the Staff Council decided to introduce semester system of examinations with effect from the academic year 2012-13. Consequently the academic year was divided into 2 semesters.
a.    The First, Third and Fifth semesters span from June to October / November with a minimum of 90 instructional days.
b.    The Second, Fourth and Sixth semesters span from November / December to March/April with a minimum of 90 instructional days.
Group combinations is enclosed in Annexure - I

B) Panel of Question Paper Setters
    The Boards of Studies of different departments in their meetings from time to time select paper setters and submit the names to the Academic Council for approval. The paper setters are selected from the staff of well-established and prestigious colleges of the neighboring colleges.

Criteria for the selection of paper setters
1.    The paper setters should have at least five years of teaching experience in the respective paper.
2.    They should be teaching the paper currently.
3.    They are not earlier debarred from examination work by the University.
4.    Their children or near relatives should not be studying in this institution.
    A panel of paper setters is prepared for each subject.
5.    Staff working in Autonomous Colleges and the Staff who previously worked in Autonomous Colleges by experience will be appointed as Question paper setter.
6.    The following is the number of paper setters in each subject.

(Table 1. Number of paper setters in each subject).

S. No

Subject

No. of Paper Setters

1

English

30

2

Urdu

30

3

Spl Urdu

30

4

Telugu

30

5

Special Telugu

20

6

Hindi

30

7

Sanskrit

30

8

Mathematics

45

9

Physics

50

10

Electronics

35

11

Chemistry

55

12

Computers science

70

13

Botany

40

14

Microbiology

15

15

Zoology

45

16

Biotechnology

35

17

History

35

18

Political science

36

19

Economics

42

20

Philosophy

15

21

Psychology

35

22

Commerce

125

23

Multimedia

4

24

Horticulture

4

 



C) Setting of Question Papers
Every precaution is taken to set the question paper correctly and to maintain its secrecy. Three paper setters are selected randomly from the panel in each paper. Their acceptance is sought to set the question paper in the subject. After receiving their acceptance, 2 out of 3 paper setters from different colleges are invited to set one question paper each. They are supplied with the approved syllabus and model question paper. The relevant textbooks are also supplied if requested. They are requested to furnish the scheme of valuation and solutions to numerical problems if any. The paper setter is requested to send a computer printout of the question paper.
Thus, Two Sets of question papers are (for each paper) preserved in sealed covers in the safe custody of the Examinations Branch. They are clubbed with the un-used question papers kept in sealed covers procured in the previous years.

D) Printing of Question Papers
1.    The preparation and printing of question paper is done a day before the commencement of the examination.
2.    The Principal, in the presence of the Controller and Asst. Controllers of Examinations will pick out a sealed cover and sign on it, which will be the question paper of the subject on that day.
3.    The Controller and Asst. Controllers of Examinations also affix their signature on the sealed question paper packet and then cut open the cover.
4.    If the question paper furnished is a computer printout it is directly used to get the copies. The following details are added at the top of the question paper.
a.    Name of the college.
b.    Semester Number
c.    Full Title of the paper
d.    Date and Time
e.    Max. Marks
5.    If the question paper is supplied in manuscript, it will be typed on the computer adding the details mentioned above.
6.    After printing the question papers they are packed and sealed. The question papers will be handed over to the Chief Superintendent 30 minutes before commencement of the examination.

E) Checking the Question Paper
1.    The question paper is checked for all spelling errors, whether it is set in the correct model or not, whether all the questions are set within the syllabus etc.
2.    Spelling mistakes and such minor errors if any are announced to the students in the examination, a faculty member of the college actually teaching the paper will check the question paper.
3.    Other discrepancies like questions not pertaining to the syllabus etc. will be notified to the evaluator of answer scripts, adding suitable suggestions for valuation.

F) Submission of Examination applications by the candidates
1.    The exam applications are supplied to the students of all classes through their respective teacher counselors.
2.    The teacher counselor should attest the photo and signature of the candidate on the application form.
3.    The identification marks of the candidate are noted in the hall ticket part and verified by the teacher counselors.
4.    Sufficient time is given to the candidates for the payment of examination fees without penal fee and later with a penal fee of Rs.100/-.
5.    If a candidate fails to submit exam application forms as per the above schedule he/she can submit the same before the commencement of the examination by paying a penal fee of Rs.1000/- as is the procedure adopted by affiliating university. This is introduced not as a revenue generation measure but to inculcate promptness and punctuality among the students in the submission of examination applications. After the introduction of this provision the number of students submitting late applications has reduced drastically.

G)    Issue of Hall Tickets
1.    After the scrutiny of exam applications is over, hall tickets are prepared duly checking the subjects and papers opted by the students.
2.    The fee paid by the students is checked and if any dues are noticed they are collected.
3.    The hall tickets are issued to the candidates through their respective teacher counselors at least one week before the start of the examinations.
4.    Only candidates having the hall tickets are allowed into the examination hall.
5.    If a candidate forgets to bring the hall ticket, a duplicate hall ticket will be issued by the Examinations Branch on payment of Rs.50 fee.

(a)      Conducting of Examinations
Internal Assessment for 40 Marks
        The College was conferred Autonomous status during 2012-13 and has been offering all the U.G. programmes with 25% internal and 75% external evaluation. After the introduction of CBCS pattern in 2014-15 and as per the instructions from CCE, Andhra Pradesh, Amaravati the college is proposed 40% internal (CIA as shown below) and 60% external evaluation for all the theory papers of different subjects w.e.f. 2017-18 admitted batch.
S. No.    Student centric activity    Marks allocated
1    Mid semester examinations (2 per each semester @ 40 marks each and average will be taken and reduced to 50%)    20
2    Assignments (4 per each semester)    5
3    Class room seminar    5
4    Extra-curricular activities     10

Change in time for internal and semester end examinations
Consequent on the change in both formative and summative examinations marks, it is proposed to change the duration of time for examinations. In the BOS meetings of all the departments it was resolved to allow One hour for internal and Three hours for semester end examinations.


H) Coding of Answer Scripts
1.    The Chief Superintendent hands over the Answer Scripts to the Examination Branch on the same day after the examination is over.
2.    The Answer Scripts are prepared for valuation by removing the upper part of the Answer Booklet.
3.    The upper part of the Answer Booklet contains the Name, Regd.No., Photo  is preserved.
4.    The prepared answer scripts are kept in sealed packets and preserved in the safe custody of the Controller of Examinations.
5.    After all the examinations are over the answer scripts are taken to confidential hall for evaluation.
I)     Evaluation of scripts
1.    The evaluation of scripts is done by External Examiners (staff council meeting held on14-09-2012) from the panel approved by the Board of Studies and Academic Council.
2.    The staff members, who are actually teaching the paper currently are appointed as examiners.
3.    Only lecturers with at least 5 years of teaching experience are appointed as examiners.
4.    A time of 10 to 15 days is given for valuation.     
5.    After completion of evaluation, the answer scripts are to be preserved in the Examinations Branch.
6.    The Answer Scripts and other relevant material are kept in safe custody for a minimum period of 3 years after completion of the Examinations.

J) Scrutiny of Answer Scripts
1.    Each answer script is thoroughly scrutinized and checked for
a.    Mistakes in totaling of marks
b.    Any answer not valued by the Examiner etc.
K) Practical Examinations
1.    Practical examinations are to be conducted with one external and one internal examiner in every paper.
2.    External examiners will be given TA & DA as per the norms of the Affiliating University and conveyance allowance of Rs.60/- per session to the local external examiners. (Resolution 04 Staff Council dt. 25-10-2014)
3.    Practical examination is to be conducted at the end of the academic year taking the two semesters of the year as a unit.
4.    Maximum marks for each practical paper – Semester wise 50 Marks

L) Revaluation and Re-totaling
1.    The candidate can apply for revaluation or re totaling of scripts within 15 days after the release of marks memoranda.
2.    Revaluation is done as per the rules in force of the Affiliating University.
3.    The fee for re totaling Rs.150/- for each paper.
4.    The fee for revaluation Rs.300/- for each paper.

M) Declaration of Results
The gap between the end of examinations and the declaration of Results are usually around three to four weeks.

N)  Issue of Marks Memoranda
1.    A consolidated Marks / Grades list of all the previous appearances is furnished to the students.



O) Blind Candidates
1.    A Scribe will be arranged for each blind candidate to write the answers dictated by the blind candidate.
2.    The Chief Superintendent will appoint the scribe.
3.    A scribe without graduation will be appointed as scribe.

P) Pass Mark Regulations
1.    The pass mark will be 40% in each paper separately from the batch of this academic year i.e. who joined in 2017-2018, as per the Staff Council, 2017-2018. The pass mark is 40%.
2.    For previous candidates the pass mark is 35% only.

Q) Declaration of Class
1.    Successful candidates shall be placed in 4 classes on the basis of the aggregate marks obtained by them in all the examinations.
2.    The college has been following the guidelines of APSCHE and offering different foundation courses suggested by the said organization for I,II & III year students. The following are foundation courses.
S. No.    Semester    Foundation Course
1    I    Human Values & Professional Ethics
        Environmental Studies
2    II    Communication and Soft Skills-I
        Information and Communication Technology-I
3    III    Information and Communication Technology-II
        Communication & Soft Skills-II
4    IV    Communication & Soft Skills-III
        Analytical Skills
        Entrepreneurship
        Leadership Education

3.    In PART-II the aggregate marks obtained in all the group subjects of I, II, III, IV, V & VI semester end examinations together during the course of study of 3 years irrespective of the number of appearances to complete the subjects. If the completion takes more than 3 years, irrespective of number of appearances to complete the subjects class is awarded according to the aggregate marks.
4.    Award of Grades

    2014 BATCH    
Grade    Explanation    % of Aggregate Marks    Grade Point
O    Outstanding    85 and Above    9 To 10
A    Very Good    75 TO 84    8 To 9
B    Good    66 TO 74    7 To 8
C    Average    57 TO 65    6 To 7
D    Pass    47 TO 56    5 To 6
E    Pass    35 TO 46    4 T0 5
F    Fail    Below 35    0
AB    Absent     0    0
    
        
    2015  & 2016 BATCH    
UGC GRADE POINTS (35%)
Grade Letter    Grade Point    Grade    % of Marks
O    10    Outstanding    90 To 100
A+    9    Excellent    80 To 89
A    8    Very Good    70 To 79
B+    7    Good    60 To 69
B    6    Above Average    50 To 59
C    5    Average    40 To 49
P    4    Pass    35 To 39
F    0    Fail    35 below
AB    0    Absent    0
            
    


2017 BATCH    
UGC GRADE POINTS (40%)
Grade Letter    Grade Point    Grade    % of Marks
O    10    Outstanding    90 To 100
A+    9    Excellent    80 To 89
A    8    Very Good    70 To 79
B+    7    Good    60 To 69
B    6    Above Average    50 To 59
C    5    Average    45 To 49
P    4    Pass    40 To 44
F    0    Fail    40 below
AB    0    Absent    0


R) Supplementary Exams
1.    Supplementary exams are conducted immediately after reopening of the college in every academic year in all semesters.
2.    Advanced supplementary exams will be conducted for final year students provided the candidate who failed in Single subject.

S) Suspected Malpractice cases
These cases are to be dealt as per Affiliating University Guidelines. Malpractice committee will consist of the Principal, the Controller of examinations and three Academic Council members.

T) Condemnation of Attendance
1.    The students should put in at least 75% of attendance in theory, 90% in Practical to be eligible to appear for the semester end examinations.

2.    A student cannot be promoted for next semester unless he pays the required examination fee, even though he puts in the required percentage of attendance.

3.    The Principal can relax the attendance eligibility by 5% for those students who could not attend the classes due to ill health or any other valid reason.  This decision will be taken only on production of relevant certificate and enquiry with the teacher counselor concerned.

U) Continuation of question paper with old syllabus
The continuation of question paper with old syllabus may be done for        3 chances only for supplementary students.

V) Examination fee
1.    The examination fee comes under non-governmental funds. Detailed budget on receipts and expenditure estimates for the available non-governmental funds is prepared and proposed by the Principal and the budget proposals will be submitted to the Finance Committee for initial approval.
2.    The detailed budget is to be submitted to the Executive Committee for final approval.

Fees Details
A.) Examination Fees
1.    I & II B.A, whole examination Rs.550
2.    I & II B. Sc & B.Com whole examination Rs.600
3.    III B.A(with Certificates Fee) whole examination Rs.1550
4.    III B.Com/B. Sc (with Certificates Fee)  whole examination Rs.1600
5.    For each supplementary subject Rs.210
6.    For each Practical Examinations Rs.210
7.    Revaluation of Answer scripts Rs.400 per paper
B)  Remuneration and Honorarium for staff (Resolution Staff Council Meeting on 14-09-2012.
1.    Paper setter remuneration – In one medium Rs.300/-
2.    Translation Amount    Rs. 100/-
3.    For Key Rs. 100/-
4.    Script Valuation - Rs.10 per script to a minimum of Rs.100/-
5.    Script revaluation - Rs.10 per script to a minimum of Rs.100/-
6.    Handling Charges of answer script bundles Rs.20/-
7.    Chief Superintendent Remuneration - Rs.125/- per session.
8.    Asst. Superintendents (Invigilators) - Rs.100/- per session.
9.    Skilled assistants - Rs.60/- per session.
10.    For class III employees - Rs.60/- per session.
11.    For class IV employees - Rs.40/- per session.

Best Practices of the Examinations Branch
1.    Conducting Graduation Day every year to award Original Degrees to the previous year pass outs. This practice is nowhere in the autonomous colleges.  
2.    Presenting 23 medals for meritorious students for the toppers of B.A, B.Com, B.Sc and Subject toppers
3.    For the physically challenged students 10% of marks are added in the semester examinations if the candidate failed in the subjects.

Vision plan for the next three years
1.    Preparation of exhaustive Question Banks in all subjects through conduct of workshops.
2.    Computerization of the Question Bank.
3.    Generation of different versions of the question paper from the computerized Question Bank.
4.    Making available the facility of issuing Xerox copies of the answer scripts to the candidate for personal scrutiny.
5.    Web based availability of Grade Memos for the Semester-End-Examinations.
6.    Inclusion of more securities in Consolidated Grades Memo.
7.    Introduction of Online examination system for Mid Semester Examinations.
8.    Introduction of Project work for Final year students instead of one mid semester examinations.  
9.    Introduction of Hood for the awardees during Graduation Ceremony.

ANNEXURE - I
Courses & Group Combinations

3rd Year    2nd Year    1st Year
B.A
HEP TM
HEP EM
HEPSY
HPT
HPU
HEComp.Appli.    B.A
HEP TM
HEP EM
HEPSY
HPT
HPU
HEComp.Appli.    B.A
HEP TM
HEP EM
HEPSY
HPT
HPU
HEComp.Appli.
B.Sc
MPC
BZC
GPC
BBC
MPCS
MECS
MSCS    B.Sc
MPC
BZC
GPC
BioZC
BBC
MPCS
MECS
MSCS    B.Sc
MPC
BZC
GPC
BioZC
BBC
MPCS
MECS
MSCS
BCH
MCM
B.Com
B.Com Gen TM
B.Com Gen EM
B.Com Comp. Appli.    B.Com
B.Com Gen TM
B.Com Gen EM
B.Com Comp. Appli.    B.Com
B.Com Gen TM
B.Com Gen EM
B.Com Comp. Appli.

Bachelor of Arts

1.    HEP        HISTORY, ECONOMICS POLITICAL SCIENCE
2.    HEPSY    HISTORY, ECONOMICS, PSYCHOLOGY
3.    HPT        HISTORY, POLITICAL SCIENCE, SPECIAL TELUGU
4.    HPU        HISTORY, POLITICAL SCIENCE, SPECIAL URDU
5.    HEC        HISTORY, ECONOMICS, COMPUTER APPLICATIONS

Bachelor of Science

6.    MPC        MATHEMATICS, PHYSICS, CHEMISTRY
7.    BZC        BOTANY, ZOOLOGY, CHEMISTRY
8.    GPC        GEOLOGY, PHYSICS, CHEMISTRY
9.    BBC        BIOTECHNOLOGY, BOTANY, CHEMISTRY
10.  BIO.Z.C    BIOTECHNOLOGY, ZOOLOGY, CHEMISTRY
11.  MPCS        MATHEMATICS, PHYSICS, COMPUTER SCIENCE
12.  MECS        MATHEMATICS, ELETRONICS, COMPUTER SCIENCE
13.  MSCS        MATHEMATICS, STATISTICS, COMPUTER SCIENCE
14.  BCH        BOTANY, CHEMISTRY, HORTICULTURE
15.  MCM        MATHEMATICS, COMPUTER SCIENCE, MULTIMIDIA

Bachelor of Commerce

16.    B.COM (GENERAL) ENGLISH MEDIUM
17.    B.COM (GENERAL) TELUGU MEDIUM